Tag Archives: meeting planning tips

Savvy Planning Tips – Cutting costs without losing that high-touch feel — Catering

signature cocktailWithout a doubt it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This instalment of our Savvy Planning Tips is concerned with avoiding frivolous spending on your catering costs without losing a distinctly high-touch feel. We’d love to hear some brilliant insight from you on saving while still splurging on ambiance, so let us know what you think.

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How to avoid hotel attrition costs

Attrition bills can put a damper on otherwise successful meetings and incentive programs. It can be difficult to avoid these dreaded costs, especially since organizing a fantastic program takes a tremendous amount of planning, often over the course of many months.

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Negotiate better value for meetings and incentives.

When was the last time you bought something out of the classified ads without negotiating? How about a car? Truth of the matter is you probably wouldn’t. In those circumstances it doesn’t make much sense to simply pay whatever arbitrary rate was being offered. So when it comes to planning group travel, meetings or incentive programs, why would you simply accept the rate being offered without investigating what kind of value you were getting?

If you aren’t negotiating, you are being taken advantage of. It’s a rough truth, but it happens to planners every day. Everything is negotiable; just ask the right questions and put some thought and effort into getting more from your investment.

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Time is Money

It’s certainly a cliché, and it is often talked about ad nauseam, but time is the most valuable resource there is. Whether you’re a professional planner who has 100 events on your plate or you’re an executive assistant charged with planning a single event, time spent organizing the fine details of an event is time not spent doing the myriad other tasks you are charged with.

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Eliminate lost opportunity costs.

At what point is mediocre service no longer sufficient? Is it when ten percent of guests are unsatisfied? Five percent? Two percent? In a high stakes, high-touch setting, it’s likely that any number of unsatisfied people is too many. It reflects poorly on everybody involved, and often even slight dissatisfaction among attendees can derail the main objectives of your event.

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Savvy Planning Tips – Cutting costs without losing that high-touch feel — Break Tradition

ballgameWithout a doubt it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This installment of our Savvy Planning Tips gives a couple ideas on how to break with typical event tradition to save some money and offer a refreshing alternative to the norm. We’d love to hear some brilliant insight from you on saving while still splurging on ambiance, so let us know what you think.

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