Tag Archives: meeting planning

Fall Destination Ideas

NZ Wine CountryOh, the offseason. It’s an overlooked time of the year, but only for the uninitiated. The reality is autumn provides both incredible value and a remarkable aesthetic for many places. Why fight high demands and inflated costs for a location that is quite plausibly more pleasant in the fall, which happens to coincide with reduced demand and costs. The summer travel rush may be over, but that just means more opportunity for you.

That said, here are a few of our fall destination tips. Feel free to chime in with any of your own.

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The Pitfalls of Using Google.


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There’s no question the Internet puts a tremendous amount of things at our fingertips. A simple search query can yield a whole host of things; from an outstanding recipe for bunt cake, to the 3rd president’s pets — a mockingbird and two bear cubs gifted by Lewis and Clark — to a list of flights from Reno to Oklahoma City on the 15th of August, there’s a lot out there.

But when it comes time to plan a meeting or event, and you can’t afford mediocre results, getting planning insight from Google is far more difficult than searching for who gave Thomas Jefferson those adorable yet emergently deadly baby grizzlies. How does one navigate the murky waters of Internet search results without getting trolled while trolling for some reliable information? Unfortunately, Google does not index the wealth of knowledge contained inside experienced meeting planners’ heads. The reality is search engines alone will never deliver you the results you require when planning a high-touch meeting or event, but you should know when and how they can be most helpful.

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How to avoid hotel attrition costs

Attrition bills can put a damper on otherwise successful meetings and incentive programs. It can be difficult to avoid these dreaded costs, especially since organizing a fantastic program takes a tremendous amount of planning, often over the course of many months.

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Negotiate better value for meetings and incentives.

When was the last time you bought something out of the classified ads without negotiating? How about a car? Truth of the matter is you probably wouldn’t. In those circumstances it doesn’t make much sense to simply pay whatever arbitrary rate was being offered. So when it comes to planning group travel, meetings or incentive programs, why would you simply accept the rate being offered without investigating what kind of value you were getting?

If you aren’t negotiating, you are being taken advantage of. It’s a rough truth, but it happens to planners every day. Everything is negotiable; just ask the right questions and put some thought and effort into getting more from your investment.

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Time is Money

It’s certainly a cliché, and it is often talked about ad nauseam, but time is the most valuable resource there is. Whether you’re a professional planner who has 100 events on your plate or you’re an executive assistant charged with planning a single event, time spent organizing the fine details of an event is time not spent doing the myriad other tasks you are charged with.

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Eliminate lost opportunity costs.

At what point is mediocre service no longer sufficient? Is it when ten percent of guests are unsatisfied? Five percent? Two percent? In a high stakes, high-touch setting, it’s likely that any number of unsatisfied people is too many. It reflects poorly on everybody involved, and often even slight dissatisfaction among attendees can derail the main objectives of your event.

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Savvy Planning Tips – Cutting costs without losing that high-touch feel — Break Tradition

ballgameWithout a doubt it’s important to seek value when planning an event. This doesn’t mean you can cut corners, but it’s about making your resources go further. This installment of our Savvy Planning Tips gives a couple ideas on how to break with typical event tradition to save some money and offer a refreshing alternative to the norm. We’d love to hear some brilliant insight from you on saving while still splurging on ambiance, so let us know what you think.

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Under the Radar Early Spring Destinations

The mid-to-late spring is an underrated time to travel. The Spring Break Rush is over, and the summer travelling masses haven’t packed their bags yet. With that in mind, there is some serious value to be had when traveling to many places, and the peaceful solitude that comes with not sharing your trip with every other group on the planet is not to be ignored.

Here are a few picks for amazing pre-summer destinations that also pack some serious savings. Whether you are planning an enormous corporate meeting, a company incentive reward, or you are simply looking for a great place to escape from everyday responsibilities for a while, these places are sure to be a hit.

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